• Travel Request Form for In or Out-of-County Travel (XLS) - Must have an approved trip request to receive reimbursement

• Travel Request Form for In or Out-of-County Travel (PDF) - Must have an approved trip request to receive reimbursement

For travel beginning January 1, 2026 the reimbursement rate is .725 cents per mile:

2025 In-County Expense Form- PD Version

2025 Out-Of-County Expense Form-PD Version

CURRENT EXPENSE FORMS

• In-County Expense Form (XLSX) - For travel starting January 1, 2026 - Mileage total will automatically compute.

  • PDF version to print & complete by hand - will NOT auto compute

• Out-of-County Expense Form (XLSX) - For travel starting January 1,  2026 -Mileage total will automatically compute.

  • PDF version to print & complete by hand - will NOT auto compute

Effective July 1, 2012, the Hampshire County Board does not reimburse for meals during the day unless the trip involves an overnight stay. The Internal Revenue Service (IRS) regulations have changed and any meal reimbursements for "day" travel must be added to your W-2 as taxable income. As a result, our travel policies now reflect that meals will only be reimbursed for overnight trips.

Tammy Lewis
Executive Secretary/Accountant/Acct. Payable & Receivable, Travel Reimbursement/P-Cards
Email Tammy Lewis
Phone: 304-496-2300, ext. 1132

Finance

Physical Address
61 Pancione Loop
Augusta, WV 26704
Phone: 304-496-2300, ext. 1355
Fax: 304-496-2377